Accounts Payable Specialist

Remote (United States)

Job Details

Location: United States

Workplace: Remote

Employment Type: Full time

Experience: 2+ years in AP, accounting, bookkeeping, or a related office role preferred; candidates with an accounting degree and less direct experience will be considered.

Core Areas: Accounts payable, invoice coding and processing, vendor statement reconciliation, check runs, ACH payments, AP aging reports, accrual schedules, month-end close.

Schedule: Monday–Friday, core hours 8:00 AM–5:00 PM CST, with some flexibility based on business needs.

Compensation: Annual base salary of $55,000–$60,000, depending on experience.

About the Role

This Accounts Payable opportunity focuses on accurate, timely vendor and subcontractor payments across multiple entities. The position manages the shared AP inbox, keeps invoices correctly coded and moving toward payment, and maintains reliable records that allow the accounting team to focus on higher-level financial work.

The role requires independent ownership of recurring deadlines and proactive resolution of discrepancies with vendors and internal requesters. Responsibilities span weekly check runs and ACH payments, vendor statement reconciliation, and month-end reporting support. Familiarity with QBO and Bill.com is preferred, along with sound judgment, professional communication, and discretion when handling confidential information.

What You'll Do

• Manage the shared AP inbox, logging incoming invoices and queuing them for payment within standard terms.
• Review, code, and process vendor and subcontractor invoices for payment.
• Reconcile vendor statements and resolve discrepancies promptly.
• Process weekly check runs and ACH payments.
• Maintain audit-ready accounts payable records and vendor files.
• Support month-end close by preparing AP aging reports and accrual schedules.
• Respond professionally to inquiries from vendors, departments, and the public.
• Perform other duties as assigned.

Qualifications

Required Skills

• Apply sound judgment and follow through on issues, proactively resolving discrepancies with vendors, cardholders, or requesters.
• Use strong organizational and time management skills to manage multiple deadlines independently, without relying on reminders.
• Communicate clearly and professionally in writing and verbally.
• Handle confidential information with integrity and discretion.
• Remain reliably available and responsive during core business hours, with flexibility to adjust for month-end close, time-sensitive payments, and other business needs.

Education & Certifications

• High school diploma or GED required.

Preferred Qualifications

• At least 2 years of experience in accounts payable, accounting, bookkeeping, or a related office role; candidates with an accounting degree and less direct experience will also be considered.
• Familiarity with QBO and Bill.com.
• Payables or banking experience.

Benefits

• 401(k).
• Health, dental, and vision insurance.
• Paid time off.
• Professional development support.