Executive Assistant

Employment type: Full-time

Pay: $70,000 - $85,000/year

Work model: Remote

Position summary

You’ll provide high-level administrative and operational support to the Managing Partner of a law firm, helping manage calendars, communications, meetings, travel, projects, deadlines, and firm priorities. This role requires strong organization, discretion, initiative, and the ability to manage competing priorities independently.

Executive support

• Manage the Managing Partner’s calendar, appointments, meetings, and scheduling conflicts.
• Monitor and organize email and correspondence, flagging time-sensitive matters.
• Draft, format, proofread, and edit correspondence and other materials.
• Coordinate travel arrangements, itineraries, registrations, and logistics.
• Prepare agendas, presentations, reports, meeting materials, and other documents.
• Attend meetings, take notes, document decisions and action items, and track follow-up.
• Capture time entries accurately for billing.

Project and workflow management

• Manage project information and status using Monday.com.
• Track active matters, deadlines, deliverables, and follow-up items.
• Identify potential risks or delays and help keep projects on schedule.
• Coordinate special projects from planning through completion.
• Coordinate communications among attorneys, staff, clients, vendors, and external partners.
• Identify opportunities to improve administrative processes, organization, and workflow.

Business and operational support

• Support client, community, professional, and industry engagements.
• Assist with meetings involving clients, prospective clients, tribal leaders, and business partners.
• Help prepare proposals, presentations, RFP responses, and business development materials.
• Conduct research to support strategic planning and firm initiatives.
• Maintain organized records, contacts, calendars, and administrative systems.
• Assist with vendors, memberships, subscriptions, and professional organizations.
• Reconcile credit card expenses and process reimbursements.
• Use technology and automation tools to improve efficiency and organization.

Experience and qualifications

• At least 5 years of experience in an executive assistant, administrative, office management, project coordination, paralegal, or similar role.
• Experience supporting an executive, business owner, attorney, or senior professional strongly preferred.
• Law firm or professional services experience preferred.
• Bachelor’s degree preferred but not required with relevant experience.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, projects, and deadlines.
• Experience with Monday.com or other project management software preferred.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Ability to work independently and proactively identify needs and solutions.

Technology skills

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Comfort using cloud-based software and electronic document systems.
• Ability to learn and adopt new productivity tools and technologies.
• Ability to conduct internet research and accurately synthesize information.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• 401(k) retirement plan.
• Paid time off.
• Paid holidays.
• Performance-based bonus opportunities.
• Paid monthly wellness subsidy.