ADMINISTRATIVE SUPPORT ASSISTANT(OA)

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-6, or equivalent in other pay systems. Examples of specialized experience includes guidance and technical assistance to group/wing staff members and/or geographically separated units (GSUs) regarding publications and forms preparation and processing procedures, information privacy, confidentiality, security, disclosure and sharing of information. Interprets instructions and recommends ways to resolve areas of concern with administrative processes. Prepares orders for a variety of actions (e.g., special tour, annual tour, school tour, and civilian orders). Reviews and analyzes control procedures and handling methods within the organization. Ensures unit program compliance with regulations, laws, policies, and group commander directives. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Uses word processing software and printing equipment to create, copy, edit and print a variety of standardized documents. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-6 level is required to meet the time-in-grade requirements for the GS-7 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of common clerical practices and office routines. Knowledge of basic rules of grammar, spelling, capitalization, and punctuation, and of standard abbreviations. Knowledge of administrative and personnel processes. 2. Knowledge of format and clerical procedures to arrange a variety of material from different sources. Knowledge of personnel documentation and reporting procedures. Knowledge of civilian time keeping program, procedures, and instructions. 3. Skill in integrating a variety of types of software to generate products for a single purpose. Skill in assessing personnel resource requirements. 4. Knowledge of reserve programs and skill in scheduling for requirements. Knowledge of official orders preparation instructions and procedures. 5. Ability to communicate effectively orally and in writing, using tact and courtesy. 6. Knowledge of processes used in the ordering and distribution of forms. Thorough knowledge of the mission, functions and policies of the organization. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to manage the administrative programs and processes of the organization and serve as a liaison with force support/manpower/personnel offices and key program managers; additionally trains traditional reservists in all tasks of the position.