Secretary (OA)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples may include but are not limited to: receiving and processing all correspondence and documents transmitted through the Executive office for review, approval, and signature, establishing controls on certain items (to include Medical Advisory Opinions and Board of Veteran Appeal Claims, performance appraisals, and awards). Reviews communications and develops standard paragraph and form letters. Composes and types, in final form, official correspondence such as personal acknowledgements, Congressional inquiries, and report transmittals. Initiates personnel actions such as Board Actions, recruitment, appointments, promotions, special advancements, transfers and separations, for personnel aligned to the supervisor’s office. Exercises control over supervisor’s appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging and coordinating meetings. Makes appointments for the supervisor, cancels and accepts invitations; checks requirements for engagements; I.e., necessity for speech, etc. – Maintains a calendar of future events for up to the next 12 months, on a monthly, bimonthly, and weekly basis. Makes arrangements for travel, meetings, and community activities. Arranges schedules of visits and transportation, prepares orders, arranges hotel reservations, equipment requirements, speaking topics, notifies organizations and officials to be visited; and submits travel vouchers. Provides general office supply and equipment support services such as procuring or justifying the full range of office services; obtaining and monitoring the use of services, supplies, or equipment for the office. You will be rated on the following Competencies for this position: Clerical Computer Skills Customer Service Reading Comprehension Reasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
This position is located in the Veterans Health Administration (VHA), Fayetteville VA Medical Center (FVAMC) under the Associate Director Clinical Business Operations Office. This position performs public contact work, administrative and clerical support, maintains appointments, schedules and calendars, prepares special reports, coordinates travel arrangements, takes minutes and performs other duties in support of the Associate Director Clinical Business Operations.