Adminstrative Assistant

Must have a minimum 2 year’s documented experience in administrative functions, to include: excellent typing skills, ability to use a personal computer with specific ability with word processing, spreadsheet, data base and presentation software–Microsoft Word, Excel, Access, and PowerPoint strongly preferred. Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing, and requisitioning procedures. Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. Must possess excellent written and verbal communication skills. Must be able to complete finished reports and/or presentations with a minimum of corrections. Previous MWR or government experience preferred. Must possess excellent personal and customer service skills, and be able to provide changes to procedures and new requirements to a variety of management and support staff in a positive manner. Must possess a professional demeanor, have the ability to make presentations, and successfully field questions from senior management, military command personnel, or customers. Must be able to work with minimum supervision. Reports to the Financial Analyst who provides general guidance and instruction. Employee executes continuing duties and responsibilities according to established office policies, procedures and guidelines, and is expected to be a self-starter with little supervision. Work is reviewed in terms of overall efficiency, effectiveness, and conformance with the established policies. Guidelines include DOD and DON manuals, directives, regional instructions, regulations, laws and policy decisions. The number and variation of guidelines and work situations require the employee to use judgment to identify and select the most appropriate procedure to use, or decide which precedent action to follow. Any application requiring more than a minor deviation from policy, or reflecting a situation not covered by policy, is referred to the supervisor for resolution. Attention to administrative details, responses to action correspondence and professionally produced correspondence directly reflects on the pride and professionalism of the MWR Department. The incumbent may provide a central point of reference for the program and operational staff of the MWR, who are located throughout a wide geographic area. The incumbent facilitates positive communication and provides a necessary service in support of the MWR function and site. Extensive contacts are with MWR patrons, military personnel, both active and retired, of all ranks, MWR managers and staff, Support Services staff, and vendors. The personal contacts involve exchange of information, research, and data collection. Contacts with employees will be to obtain or provide information, gather data, or assist with problems or questions. Incumbent must use positive customer skills, and employ tact and good judgment in obtaining, utilizing, providing, and protecting information, which may be sensitive or subject to confidentiality. The work is primarily sedentary. The incumbent is subjected to frequent walking, standing, and bending while obtaining material from files, monitoring and assisting with the work in the areas assigned. The employees will lift office supplies and packages delivered to the office, not over 25 pounds. Duties are performed in an office setting that is well lighted and climate controlled. Employee must obtain and maintain a positively adjudicated National Agency Check with Inquiries or higher clearance as required by the position and/or Regional Security Manager.
This position is located within the NDW Regional Accounting Office, Morale, Welfare, and Recreation Department. The purpose of this position is to provide a variety of administrative functions at the assigned site.