Administrative Support Assistant (Office Automation)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: direct interaction with internal and external customers; performing wide spectrum of secretarial and administrative duties to assist Physical Medicine and Rehabilitation Service (PM&RS); assisting others with outside services (Telephone Liaison, Consultation Liaison, Talent Management System (TMS) Coordinator, etc.); updating service guidelines and policies in compliance with procedures, formats and practices; compiles information and data for reports; utilizes computer software for budget needs, inventory control, and requesting or turning in equipment; composes correspondences, letters, memorandums, etc. in accordance government regulations and correct grammatical usage; prepares folders for filing material. You will be rated on the following Competencies for this position: Administration and Management Computer Skills Customer Service (Clerical/Technical) Flexibility Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some sitting, walking, standing, bending and carrying of light items such as books, manuals, records, papers and charts. Work is performed in an office setting with frequent visits to the PMR areas and other services throughout the Medical Center complex and/or other divisions. The work involves everyday risks or discomforts which require normal safety precautions. There is a certain mobility (walking) factor associated with position in physically visiting, for observation or problem solving, on site locations of the users. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
As the Administrative Support Assistant (Office Automation) assigned to Physical Medicine and Rehabilitation Service (PM&RS) at the Miami VA Medical Center, Miami, Florida, you serve as the principal office assistant to the Service Chief and service Administrative Officer responsible for performing a wide spectrum of secretarial and administrative duties to assist the PMR sections at the medical center and three community based outpatient clinics (Broward, Homestead, and Key West).