SECRETARY (OFFICE AUTOMATION)

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems. Examples of specialized experience include independently noting and following-up on commitments made at meetings/conferences; advising others on preparing correspondence, requirements for various reports, and interpreting new instructions and procedures; locating and summarizing information from files and documents; coordinate the work of the office with the work of other offices; applying correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports; applying protocol functions necessary for official visits by both military and civilian dignitaries from local, state, United States, and foreign governments; produce a wide range of documents that often require complex formats such as graphics or tables within text; edit and reformat electronic drafts; update and revise existing databases or spreadsheets; knowledge of the nature and capability of different software packages and the integration compatibility among different software types; operating electric/electronic typewriters, copiers, fax machines, and office automation systems; preparing one-of-a-kind reports from information in various documents by reading correspondence and reports; planning and arranging conferences and meetings based on the schedules and commitments of the participants. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience as described above may be used to qualify for this position. NOTE: You must submit a copy of your transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations, applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of office function to screen telephone calls and visitors, maintain supervisor calendar, prepare and review correspondence, and perform other administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases and graphs. 5. Skill in typing; a qualified typist is required. Ability to locate, assemble, and compose information for routine reports, inquiries and non-technical correspondence. Ability to communicate effectively, both orally and in writing. Ability to plan, organize work and meet deadlines. Knowledge of specific security guideline’s governing classified material and the practical knowledge of the organization’s security objectives, programs, methods, and procedures and skills carrying out support task related to security administration. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant performing various clerical and administrative duties in support of the organization, performing office automation duties such as databases and spreadsheets in support of the clerical and administrative work.