Administrative Support Assistant

To qualify for this position, applicants must meet time-in-grade (TIG) requirements and specialize experience within 30 days of the closing date of the announcement, 11/22/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have at least one year of Specialized Experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level, GS-5, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing administrative support to a large department; assembling and summarizing data, background information and other materials from publications and other sources; providing support for financial management and tracking systems, procedural and technical processes of budgetary formulation, review and execution; preparing, drafting and composing letters and reports, reviewing and editing correspondence for accuracy and completeness, preparing public presentation outlines and documents, and developing standard or form letters and replies to inquiries; advising management on the practical and technical aspects of office administration, purchasing, personnel administration, data processing and files management; performing work related to the collection, organization and/or tracking of information in support of the Personnel Security Program. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. Preferred Experience: Microsoft Office specifically Word and Excel. Timekeeping Sponsoring/assisting with PIV badging. Filing, recordkeeping, data entry, scheduling meetings, and preparing business correspondence. You will be rated on the following Competencies for this position: Attention to Detail Budget Administration Communications Customer Service Information Management Organizational Stewardship Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary, with occasional bending or stooping during filing or assisting other safety staff in office rearrangements. Work Environment: Work is typically performed in an adequately lighted and climate controlled office with occasional travel. The incumbent will occasionally be required to visit administrative work sites, such as HR, Fiscal. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
The Administrative Support Assistant works in an independent capacity to perform administrative work for the Facilities Management Services at a 1A tertiary care health care system. This work includes managing service chiefs schedules, coordinating meetings and teleconferences, reviewing technical reports, managing correspondence, timekeeping, contractor support, and budget and finance support.