Administrative Support Assistant

Veterans Health Administration - Department of Veterans Affairs

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/18/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Developing flow charts; Provide input for information briefings; Maintaining databases pertinent for effective and efficient tracking and tending of data; Tracking placement of float personnel to include bi-weekly reporting usage; Identifying trends in data; Coordinating master staffing schedules for all inpatient units; Assisting in directing and coordinating all administrative aspects of the centralized staffing and scheduling functions; maintaining automated decision support systems; Participating in the review of nurse staffing and scheduling polices/procedures. You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating and maintaining other databases pertinent for effective and efficient tracking and tending of data; Tracking placement of float personnel to include bi-weekly reporting usage; Identifying trends in data and makes recommendations; Assisting management with VA, national, and local regulatory compliance; Coordinating master staffing schedules for all inpatient units; Assisting in directing and coordinating all administrative aspects of the centralized staffing and scheduling functions; Establishing and maintaining automated decision support systems. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Clerical Customer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table. Some walking and standing may occur in the course of a non-workday in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such as, briefcases, notebooks, and data processing reports. Lifting of moderately heavy objects is not normally required. No special physical effort is required to perform the work. Work Environment: The work is primarily performed in an office-like setting involving everyday risk or discomforts which require normal safety precautions typical of such places a~ offices; meetings, and training rooms, libraries, residences, and private or commercial vehicles. The incumbent uses safe work practices with office equipment, avoids trips or falls and observes fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
The New Mexico VA Healthcare Network is recruiting for an Administrative Support Assistant assigned to Nursing Service serving as technical specialist analyst and subject matter expert (SME) for the implementation, maintenance and long-term enhancement of automated staff scheduling systems. The Assistant assists the staffing manager with administrative processes to identify, develop and implement appropriate staffing methodologies.