Administrative Support Assistant

Indian Health Service - Department of Health and Human Services

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Specialized Experience GS-5: Create correspondence in proper formats utilizing word processing programs; maintain manual and electronic calendars to add, delete or change meetings; serves as a receptionist or point-of-contact for an office; maintaining electronic and hard copy files; inputting data into an automated timekeeping system; input data into an electronic database for procurement of equipment and supplies. Specialized Experience GS-6: Performs administrative processes such as time keeping; preparing records for processing; scheduling for upper management using electronic calendars; respond to complaints from the public; compile information from a variety of sources to prepare reports; prepare and submit supply requisitions according to established rules. Specialized Experience GS-7: Distributes documents to new employees; advises new employees on proper completion of documents and reviews documentations before forwarded for approval; Assists department head staff on new policies and procedures; keeping an updated log on personnel actions, recruitment, resignations, terminations and promotions. Assists department on immunization tracking and input into immunization information systems as well as sending recall letters to patients. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
This position is located at the Pine Ridge Service Unit in Pine Ridge, South Dakota. Purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the Community Health Department. Such work included functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services.