Deputy Executive Secretary

To meet the minimum qualification requirements for this position, you must show that you possess the five Executive Core Qualifications (ECQs), the Mandatory Technical Qualifications (TQs), and other qualifications, if applicable, listed below. EXECUTIVE CORE QUALIFICATIONS – MANDATORY You will be evaluated on the following Executive Core Qualifications: ECQ 1 – LEADING CHANGE This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Core Competencies: Creativity and Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, and Vision. ECQ 2 – LEADING PEOPLE This core qualification involves the ability to lead people toward meeting the organization’s vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Core Competencies: Conflict Management, Leveraging Diversity, Developing Others, and Team Building. ECQ 3 – RESULTS DRIVEN This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Core Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, and Technical Credibility. ECQ 4 – BUSINESS ACUMEN This core qualification involves the ability to manage human, financial, and information resources strategically. Core Competencies: Financial Management, Human Capital Management, and Technology Management. ECQ 5 – BUILDING COALITIONS This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Core Competencies: Partnering, Political Savvy, and Influencing/Negotiating. The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation. TECHNICAL QUALIFICATIONS – MANDATORY You will be evaluated on the following Technical Qualifications: TQ1 – Ability to maintain the Executive Secretariat as the authoritative channel for official classified and unclassified communications within an agency/organization and the interagency, including information and recommendations from an agency/organization to the White House, the National Security Council (NSC), the Department of State, and other government departments and agencies. Lead an Executive Secretary staff responsible for advising, facilitating, and expediting the Agency/organizational decision-making processes. TQ2 – Senior leader level experience with industry standards relevant to records management and archiving, data management, database management, internal standard operating procedures, policy documents, and standard; experience with correspondence tracking systems and maintaining an Agency/organization-wide style guide; understanding of organizational budget implications for records management, to include experience with developing policies around records management and updating records compliance requirements in an interactive manner to reflect changing systems and experience with implementing records management policies within a complex system with many distinct stakeholders.
This Deputy Executive Secretary position is located in the Office of the Executive Secretariat (ES) at the U.S. Agency for International Development (USAID) headquarters in Washington, DC. The Office of the Executive Secretariat functions as the Office of the Administrators (A/AID) coordination and communications mechanism.